Horry County, SC

Horry County Parks and Recreation

Summer Youth Adventure Camp

2020 Policies and Procedures

DATES:  June 8^th- August 14^th

AGES: Ages 5 through 12

TIME: 7:30 am to 6:00 pm

FEE: $100.00 per camper/ per week (See attached payment schedule)

Fees will not be pro-rated for absences. Full payment is required each week regardless of attendance as long as your child is enrolled. Your account will be charged for the weeks registered even if your account is placed on hold. Fees are due in advance on the dates below. You will be required to pay a late fee of $15.00 if paid after the due date, and if fees are not received by Thursday at 5:00 pm, this will result in your child not being permitted to attend camp for the upcoming week or any other week until the balance is paid in full. Each day ends at 6:00 pm. Parents are required to contact the recreation center staff to let them know they will be late picking their child(ren) up on any given day. Parents are responsible for paying a late pick up fee of $5.00 per child for every 5 minutes late after 6:00 pm.

Week Schedule/Payment:

Week 1: June 8^th-12^th / $100.00 due by May 26^th

Week 2: June 15^th-19^th/ $100.00 due by June 1^st

Week 3: June 22^nd-26^th/ $100.00 due by June 8^th

Week 4: June 29^th-July 2nd (NO CAMP JULY 3rd) $100.00 due by June 15^th

Week 5: July 6^th-10^th/ $100.00 due by June 22^nd

Week 6: July 13^th-17^th/ $100.00 due by June 29^th

Week 7: July 20^th-24^th/ $100.00 due by July 6^th

Week 8: July 27^th-July 31^st/ $100.00 due by July 13^th

Week 9: August 3^rd-7^th/ $100.00 due by July 20^th

Week 10: August 10^th-14^th/ $100.00 due by July 27^th

REGISTRATION:

At registration, a $40.00 non-refundable fee per child is required for in-county residents. Out-of-county residents are required to pay a $50.00 non-refundable registration fee.  Your registration and fees will include field trip fees, 2 camp T-shirts that are to be worn on ALL

field trips, a water bottle, and a backpack.  You will be charged for the week’s you attend regardless of attendance. Any camper that fails to attend camp after registration will forfeit their additional items. Additional camp T-shirts can be ordered at the time of registration only. The fee for each additional camp T-shirt is $10.00. There are NO ADJUSTMENT WEEKS for the Summer Youth Adventure Camp. Failure to pay for registration prior to the start of any given week will result in your child not being allowed to attend camp for that particular week.

CONTACTS:

Note: Please feel free to contact staff at our recreation centers listed below.

Carolina Forest Recreation Center: Myriam Bradshaw:

(843) 915-7877/Bradshaw.Myriam@horrycounty.org

South Strand Recreation Center: Kelly Layfield : (843) 915-7882/

North Strand Recreation Center: Katrina Ward: (843) 915-8554/wardka@horrycounty.org

Socastee Recreation Park: Jeff Bailey: (843) 915-7879/ bailey.jeffrey@horrycounty.org

Fellowship Church: Jeff Bailey: (843) 915-7879/ bailey.jeffrey@horrycounty.org

LUNCH:

Campers should bring an individual bag lunch that does not require refrigeration or the use of a microwave. If a spoon or fork is needed, please provide with your child’s lunch. Campers may not trade food during lunch or snack time.

SNACKS:

Campers should bring a morning and afternoon snack to camp.

DRINKS:

Campers should bring the provided water bottle to camp. We do not recommend sending caffeinated drinks in the water bottles as caffeine drinks tend to cause dehydration in the summer heat.

NUTRITION:

We do not serve sugar sweetened beverages.

ACTIVITIES:

Recreational games, sports, arts and crafts, fitness, contests, special events, and movies will be offered each week.

FIELD TRIPS: NOTICE: As a result of COVID-19, Horry County Parks and Recreation’s Summer Youth Adventure Camp will not have field trips.

Campers will go on field trips each week. Some field trips may require a lunch to be purchased at that location. In such a case, please make arrangements to send money to camp with your child. If you have multiple children attending camp, please be sure to send the money in

separately with your children as they may not be in the same group during the field trip. Campers are required to attend all field trips unless camp staff determines that your child cannot attend a field trip for behavioral or medical purposes. Campers are required to attend field trips with their own age groups, no exceptions. Please do not drop off or pick up your child at a field trip location as this will ensure that all of the campers are properly supervised and accounted for from the start of the field trip to the end. Please make sure your child brings sunscreen to camp and field trips, and note that staff cannot apply it for them.

OPEN DOOR:

Parents/Guardians are welcome to visit our sites to observe their child(ren) during camp hours. If you are interested in volunteering with Horry County Parks and Recreation Summer Youth Adventure Camp, please complete a volunteer application and background check application. After the applications are completed and submitted, Human Resources will conduct a background check. Once cleared by Human Resources, ALL volunteers are required to attend a 20 minute orientation.

MEDICINE:

Prior to staff being allowed to administer medication of any kind, parents are required to fill out a medical release form. All medication in a prescription bottle will be administered according to the written instructions. Any deviance from the written instructions should be in writing by a doctor. Any over the counter medication must be provided by the parent with a medical release form. A medical log is maintained on all campers that require medication. Any application submitted on a camper that has an existing medical condition is subject to the SYAC Supervisor’s approval.

INSURANCE:

If your child is taken to a medical facility for any reason, the parent/guardian’s medical information will be submitted to that medical facility. We carry camp participant insurance coverage, serves as a secondary insurance to the parent/guardian’s insurance. There is a deductible with Horry County Parks and Recreation’s insurance coverage. If needed, please obtain the insurance form from the front desk staff at each site. This form is required to be submitted to the insurance company by their specified time.

POSSESSIONS:

Horry County Parks and Recreation does not recommend that campers bring any items of value to camp. Horry County Parks and Recreation will not be responsible for any items that are lost, stolen, or damaged. No electronic devices are permitted at camp. Any items needed for participation for an activity, such as a towel for swimming, is required to be provided by the

parent or guardian. Horry County Parks and Recreation recommends labeling all items. Any items that end up in the lost and found bin are disposed of each Friday.

GENERAL CAMP POLICIES

1. Please make every effort to pick up your child by 6:00 pm. If you are not able to pick your child by 6:00 pm. Please make alternate plans to have your child picked up. Note: There is a $5.00 late pick up fee for every five minutes late after 6:00 pm.
2. If someone other than a parent, guardian, or person listed on the registration form will be picking your child up, please notify camp staff in advance, either in writing or phone call. If a phone call is made, please be prepared to provide a code word, which is used for your child’s safety. The code word should be documented on the registration form at registration time. Please be prepared to show identification when picking up your child. In case you are not able to reach camp staff, this code word can be used in order for your child to be picked up and released. Identification is required and must match the name on the registration form.
3. If your child needs to take medication while attending camp, parents/guardians are required to fill out medical release forms giving instructions and permission to administer the medication. Camp staff does not provide over the counter medication without a medical release form.
4. We reserve the right to change, add, or cancel any field trips. We also reserve the right to deny a camper from attending a field trip due to disciplinary or medical issues. In such a case, the parent/guardian is responsible for alternative care of their child.
5. Field trips are not optional. Due to the limited number of staff, campers are required to participate in the field trips. Please be sure to have your child(ren) at the designated camp site at the designated time for departure. If a camper is not at the site before departure, it is the parents/guardians responsibility to make arrangements for their child(ren).
6. All campers are expected to participate in all group activities.
7. A parent/designated adult is required to sign their child(ren) in and out on a daily basis.
8. Campers are required to wear sneakers to camp. Please do not send your child(ren) to camp in flip flops or sandals. For water activities and field trips, campers may bring flip flops or sandals in their back packs. However, they should be prepared to change back into their sneakers once these activities end.
9. The following procedure will be used for discipline:

• First incident- Verbal Warning
• Second incident- Time Out
• Third incident- Loss of Privilege
• First Write Up- Written Warning
• Second Write Up- One Day Suspension

• Third Write Up- Two Day Suspension, conference with team leader, and camper is placed on probation.
• Fourth Write Up- Suspension until a conference date and time is set with the SYAC Supervisor. The camper may be dismissed from the program at this point.

Note:

If behavioral issues continue, a parent/guardian will be asked to make alternative arrangements of care for their child(ren). Write ups are required to be signed by a parent/guardian. Depending on the severity of a camper violation, a more severe form of discipline may be imposed such as expulsion from the camp. If a conference is required for any reason with a parent/guardian, this may result in the camper being dismissed from the program. If your child(ren) is removed from the program, no refunds will be issued.

SPECIFIC CAMP RULES

1. Upon arrival, and once signed in by a parent/guardian, campers must report to a camp counselor.
2. Campers are expected to keep all body parts to themselves. i.e. No hitting, pushing, etc.
3. Campers will not threaten any other campers or staff. Any camper that threatens another camper or staff member will be expelled on the first offense.
4. Campers will not bring any real or toy weapons to camp.
5. Campers will not use obscene language or make obscene gestures towards other campers or staff.
6. Campers will not exhibit sexually inappropriate behavior.
7. Campers will not be excessively loud or verbally harass other campers or staff members. i.e. name calling, making fun of looks, etc.
8. Campers will be respectful to all staff members.
9. Campers will not misuse or intentionally destroy Horry County equipment. Any equipment that is damaged or destroyed will be replaced at the expense of the camper/parent.
10. Campers will not take anything that does not belong to them. Any camper that takes anything that does not belong to them is subject to expulsion from the program on the first offense.
11. Campers will not leave their group for any reason without permission. Counselors must know where the campers are at all times.
12. During snack time, each camper will be responsible for cleaning up their own trash, staying seated until dismissed, and maintaining inside voices. At no time are campers to beg for food or snack money from other campers.

13. Campers will participate in all activities unless there is a medical reason that would dismiss them from an activity.
14. Campers are not allowed on the bleachers unless otherwise instructed. This includes running and playing on the bleachers.
15. If a camper is assaulted, intimidated, or harassed for any reason, he/she is to report the incident to the camp staff in order for the proper disciplinary action to take place. Campers should not take it upon themselves to correct the situation. Allow staff to properly handle the situation. If a counselor does not handle the situation, the camper has the right to notify the team leader immediately.
16. All campers are required to wear sneakers to camp daily, which further ensures their safety.
17. All campers and staff are not permitted to say “shut up”. It shows better manners to use the terminology “be quiet or hush”.
18. See General Camp Policies #9 for discipline. Write ups are color coded: Green- first write up, Yellow- second write up, and Red- third write up.

Please read and sign which will acknowledge that you understand all pages of the policies, procedures, rules, and consequences for the Horry County Summer Youth Adventure Camp. These policy and procedures are subject to change. Please take the time to review the following policies with your child(ren) at home.

Printed Name: _____________________________________

Signature: _________________________________________

Date: _____________________________________________

The contact will be automatically added to the class as a registrant if someone drops out from a full class.